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3 Signs Your Office Space Doesn't Support Employee Productivity

Jan 10, 2023 9:09:04 AM | 3 Signs Your Office Space Doesn't Support Employee Productivity

If you want to see the most improvement in your team's response to the workspace, prioritize ease of use, connection and collaboration.

Most office designs consider a single purpose: to provide a space where businesses can get work done. But if your office doesn't meet the needs of employees, it could be holding back productivity.

If you suspect that's the case at your office (or even before you have any suspicions), here are three signs that your office space isn't supporting employee productivity:

1. Poor Office Workflow

Poor office flow can lead to employee frustration and increase the likelihood of mistakes. Employees working in a space where they can't communicate effectively or if it takes too long to find available meeting spaces can increase stress levels and decrease job satisfaction.

Here are some examples of poor office flow:

  • Your team works across multiple floors, buildings, or locations.
  • There are precious few collaboration spaces where employees can get together to work out challenges or develop new ideas.
  • There is no way to know who is working in-office or remotely on any given day.

2. Outdated Technology

Technology is constantly changing, which can be a good thing. Upgrading your office equipment will help your employees work more efficiently and make your business more competitive. Most companies understand the importance of new laptops every 3-5 years. Today's new technologies can boost productivity by bringing communications together and making the office more user-friendly.

For example, a workplace management solution can help employees know who is in the office and when, so they can better plan their days and weeks. Further, it can help workplace leaders understand office usage, hybrid work policy compliance, and make data-informed decisions about future spaces.

3. Low Employee Morale

The morale of your employees is a big deal. It can lead to low productivity and even high turnover rates if people feel they need to be appreciated and respected at work. In this section, we'll go over the signs that you’re not doing enough to keep your team happy and how you can improve morale in the workplace. 

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SHRM survey

The first sign your company's morale is low: You hear complaints from employees about their workloads, responsibilities, or lack of connection.

You don't want to hear complaints from your employees, but they're a good sign that something needs to be fixed. Hearing complaints about workloads, responsibilities, or lack of connection means your people aren't happy with their jobs. They feel they have no say in how things are done around here. There is a lack of clarity on what's expected of them and how their work fits into the company’s overall goals. Many factors could cause this.

If you have any of these signs, consider making some changes.

If you have any of these signs, consider making some changes.

  • Poor office workflow: Your office space should be designed in such a way that it encourages collaboration and productivity among employees. If you're finding that your employees are having trouble getting work done because they need help knowing where to go or how to get there, then it's time for an overhaul.
  • Outdated technology: If you want to increase employee productivity and engagement, you need a modern workplace solution like ours here at inspace. Our cutting-edge technology, including our mobile app and online portal, will help your employees use your physical office more easily while staying connected digitally. Our workplace management software lets you track employee attendance and office capacity in real-time. You can easily access everyone's hybrid schedule and see where adjustments are in advance and needed. Contact us today if you're looking for ways to improve your workplace.

 

Conclusion

Nearly 85% of employers reported that the shift to hybrid work made it “challenging to have confidence that employees are productive. The workplace is many things, but it should never be a place where your employees don’t feel productive. If you see any of these signs at your office, it’s time to take action. 

There are many ways to improve on these issues so that everyone can work more efficiently and stay happy at work! If you want to improve the productivity and engagement of your employees, then there are a few things you can do. 

  • First, ensure they have access to the tools they need to get their jobs done as efficiently as possible. 
  • Second, ensure that your office environment is conducive to work, so people aren’t distracted by other things around them! 

If you want to increase employee productivity, try implementing some of these strategies. You’ll be surprised by how much time and money you can save with simple changes—and your employees will thank you for it!

We’d love to talk if you’re unsure where to start or need some help streamlining your office. Our team of experts can provide guidance and resources to help you create a more productive, efficient workplace.

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