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Why Your Office Needs Informal & Formal Spaces

Feb 24, 2022 2:45:00 PM | Why Your Office Needs Informal & Formal Spaces

Businesses are reimagining their office completely in how they leverage formal and informal spaces for the benefit of their employees and their overall productivity. With the right combination, an office can flourish!

When it comes to the traditional office space, everyone almost always pictures the same thing: The extra-long oval table with rolling chairs spaced apart and a large tv screen on one wall.

While this setup was the way to go at one time, offices have recently been taking a different route in terms of usable space for their employees. The pandemic caused a move to a hybrid office approach, allowing employees to split time between working remotely and in the office. Because of this, the functionality of informal and formal spaces has changed. Now, businesses are reimagining their office entirely in how they leverage formal and informal spaces to benefit their employees and their overall productivity.

Informal vs. Formal Spaces

Formal spaces in the office typically encompass closed meeting rooms, cubicles, and individual desks offices. However, formal spaces aren’t just characterized based on their physical space – they can also be “formal” because of the culture of the organization and its typical structured collaboration.

On the other hand, informal spaces have gained incredible popularity as office culture has evolved. These spaces can vary depending on the organization but have often included open floor plans, cafes, lounging areas, long co-working tables, gyms, etc.

With a combination of great formal and informal spaces, an office can flourish

Businesses have been increasingly open to offices that don’t fit the “traditional” mold and instead opt for spaces that their employees can mold and shape how they see fit.


What are the Benefits of Informal Spaces in the Office?

When switching to a more informal office, many companies find that they can downsize overall real estate and cut expenditures. By creating more flexible areas, employees can use the office in various ways to maximize productivity and collaboration when needed.

These informal office spaces often come to a more open, transparent, and horizontal organizational structure, letting employees expand on their creativity and potential. More flexible office space can encourage employees to move around and stretch, boosting mental and physical health!

The right balance of informal open space and private, individualized space can make an incredible difference in the productivity of hybrid employees.

How to Find the Right Blend of Formal & Informal Spaces in an Office Layout

Determining the perfect mix of formal and informal areas within an office isn’t easy for organizations. It takes time, research, and transparency with employees.

One of the best things to start with when finding this balance is with employees. Leadership can keep usability in mind by asking employees what spaces and layouts work best.

Researching competitors and organizations that have seen significant results due to an office layout shift can help to inspire your business on the types and amount of informal versus formal spaces you’ll need.

Consulting with a workspace management system like inspace can also determine an office’s flow between formal and informal areas. With the traffic of a hybrid office, not to mention a change in the layout of an office, having a management system is vital!



Ready to see what inspace can do for you?


With inspace, you don’t have to worry about a lengthy, complicated installation process. Instead, anyone in your organization can install the entire NFC booking management system with the bonus ability to mount to any surface. You can even blend the inspace hardware seamlessly into your office with customized colors and branding!


Rather than working with a clunky multi-step QR code, use a simple, frictionless NFC booking system with inspace to make reserving a desk space easy for every employee! To see what your NFC desk management system will look like for your office space, schedule a free trial with the inspace team today.


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